About Jobs4AI of mSensis S.A.
Information Security is considered as a top priority for the M-SENSIS S.A. company, which with the distinctive title of “M SENSIS” and the scope of “Design, Development, Provision and Deployment of Telecom and IT Applications, Software and Solutions, Networking Projects and Infrastructure and Relevant Services” aims:
- To ensure the full compliance of the company with the relevant legal and regulatory requirements,
- To protect the interests of the company and those who trade with it and trust it for use and circulation of their confidential data
- To ensure the availability, integrity, and confidentiality of information produced, received, and circulated within the context of security projects..
- To maximize the reliability of the company’s information resources.
The implementation of the Information Security Management System (ISMS) aims at the following:
- Safety of the saved files, the computer resources and the exchanging information within the company environment from any internal or external, intentional or accidental threat,
- Systematic assessment and risk assessment on information security, targeting the proper and timely management,
- Data archiving, malware/virus and external intrusions prevention, systems access control, all security incidents reporting and management of unexpected events,
- Constant briefing to the administration and staff regarding security information issues and conducting of training seminars for the staff,
- Full commitment of the Company’s Administration to the faithful implementation and continuous improvement of the ISMS, which complies with the requirements of the ISO 27001: 2013 standard.
The Information Security Manager is responsible for the control and monitoring of the ISMS proper function, as well as for the briefing of all staff involved on the Information Security Policy.
All personnel involved in the activities and procedures described and related to the Information Security have the responsibility to implement the policy and the corresponding Procedures of the ISMS in its field of work. Both administration and all employees are committed to achieving the company’s goals and adhering to the principles regarding the Information Security.
To achieve the objectives, the Company implements an Information
Security Management System EN ISO 27001: 2013 authorized by ELOT.
Whose personal data we collect
1) Visitors and users of Job4AI website
The category of Personal Data we collect is the information that you provide us when you complete a contact form, apply for a job position by uploading your CV or submit a comment in the blog section:
Examples (which are indicative):
- Name
- Surname
- Contact Number
- CV
- Personal data included within a message (contact form – comment)
2) Applicants and job candidates
We collect and process your personal data for the execution of our service, including our involvement, temporary employment, selection and recruitment, personal development and employability, consulting career and outplacement and staff planning.
Personal Data we collect, with examples (which are indicative):
- Personal Information, such as, name, surname, title, date of birth.
- Contact Information, such as, landline number, mobile number, email address, residence address.
- Information about your experience and your skills, such as, employment history, academic / educational history, copies of degrees, professional certifications.
- Information regarding recruitment, such as: work permit, when necessary, recommendation letters, information included in CV, cover letter or as a part of the submission of application, such as photo of the applicant, information during your recruitment process.
- Information that you provide us with when you apply for a job position, such as:
- Information that you provide us through third party job placement platform, such as LinkedIn. Information that you provide us when you apply for a job position directly on our website (such as the access password of the account that the applicant shall create as a step of the application process.
- Information that you provide us in person during the interview, including the interview via phone, services of videocall or any other means.
- Information that you provide us with during the completion of questionnaire or evaluation test, such as, information about your performance and your answers to potential aptitude tests, job simulation and psychometric evaluations and assessments.
Please do not disclose your sensitive personal data, such as data regarding your ethnic or racial origin, data about your political views. If you disclose sensitive personal data to us, we will delete them immediately.
3) Business relations and clients
We collect information such as:
- name and surname
- contact details
- position
- the details of the company where you work or which you represent
When we collect your personal data?
We collect your personal data when you:
- Insert your data on our website
- Submit a request on the contact form
- Submit a comment
- Send an e-mail
- Upload your CV
For what purpose do we collect your data?
We collect your data exclusively for the purposes of the services provided on the Jobs4AI website and in particular:
- to answer your questions, to meet the requests you submit to us via an online contact form or by sending us an e-mail
- to evaluate your request for possible future cooperation with you.
- to process your application on a general basis or for a specific location.
- to provide you with job-related alerts.
- to combine your information with vacancies in or through our Company.
- to make informed decisions about your recruitment.
Will my information be disclosed to third parties?
Your personal data may be disclosed to third parties for the following purposes, such as:
a) Internally: managers and other members of the staff on condition that they know them, as well as members of affiliates and partners of mSensis S.A., when necessary for management and administrative purposes within the company. All members or external co-operators of mSensis S.A. are bounded to keep your data safe by signing an internal non-disclosure agreement (NDA).
b) To third parties, such as the following:
- Our clients. Companies and organisations that are interested in staffing potential employees (candidates – job applicants).
- Our co-operators or authorities. Co-operators such as our external accounting office, external staff, etc. and public services and authorities, supervisory, administrative, tax, judicial, prosecutorial, and investigative authorities.
In all the cases we require that the providers be contractually bound to us and that they guarantee the same level of protection.
Will we transfer your data outside the EEA?
In case that the data processing is assigned to third parties and / or the data are transferred to countries outside the European Economic Area (EEA), the Company ensures that adequate safeguards are provided for the protection of the personal data and that the appropriate technical and organizational measures in terms of expert knowledge, reliability and resources are applied, so that the processing is lawful and that the protection of data subjects’ rights is ensured, as well as a level of security appropriate to the risk.
We may need to transfer your information by this way to perform our contract with you, to fulfil a legal obligation, to protect the public interest and / or for our legitimate interests. In certain countries the law may oblige us to disclose certain information, such as with the tax authorities.
Why do we need your information?
We collect your info:
- Regarding the visitors and users of Jobs4AI
- To provide you with the best possible service in case of contacting us through our contact form
- To provide you with the best possible service in case of contacting us by sending an e-mail
- To provide you with the best possible service in case of submitting a comment
- Regarding the applicants and job candidates:
- filling a specific job at mSensis or in the context of permanent or temporary staffing service
- providing consulting support in the context of outplacement and outsourcing services
- creation of your profile based on criteria that we have explicitly defined or formally formulate in relation to the specific job for which you are applying (however, no decisions are made solely based on automated processing)
- completion of the interview and recruitment process
- Regarding the business relations and clients
- to make you offers and provide you with information regarding our services and activities
How long do we need your information?
We retain your data for as long as necessary to fulfil the purpose for which you have communicated it to us and in compliance with the applicable privacy laws.
Where can you contact your requests?
In case you have further question on this Policy or a question regarding the privacy of your information, or if you wish to exercise your rights, please contact our Data Protection Officer by sending an e-mail to dpo@msensis.com.